Vendor Information
EXHIBIT HALL SCHEDULE
Monday, October 14
10:00 a.m. - 12:00 p.m. Display Vehicle Pull-In
2:00 p.m. - 6:00 p.m. Walk-In Vendor Set-Up
Tuesday, October 15
8:00 a.m. - 9:45 a.m. Walk-In Vendor Set-Up
10:00 a.m. - 2:00 p.m. Vendor Expo Open
11:30 a.m. Lunch Available for Vendors
12:00 p.m. - 1:30 p.m. Vendor Luncheon
2:30 p.m. - 6:00 p.m. Vendor Take-Down
EXHIBIT BOOTHS
Each 8' x 8' exhibit booth will include the following:
8’ back drapes
3’ side divider drape
One 6’ x 30” draped table
Two chairs
One waste basket
One ID sign
EXHIBITOR REGISTRATION
Please visit the registration desk in the conference center to pick up your name badge. Also, if you plan to attend the Awards Banquet on Wednesday evening, please pick up your ticket at the registration desk.
CONVENTION CENTER SERVICES AND RESOURCES
For additional assistance, please contact Erin Rice at (615) 261-6132 or erin.rice@franklinmarriott.com.
SPONSOR LOGOS
If you registered for one of the sponsorship packages, please provide your company logo in a high-resoution .jpeg format by no later than Friday, September 20.
CANCELLATION POLICY
All registration fees must be received by no later than Friday, October 11.
Deadline to cancel for a full refund of registration (less a $100 processing fee): Friday, September 20.
Deadline to cancel for a 50% refund of registration: Friday, October 4.
No refunds will be given for cancellations received after Friday, October 4.
In the event that the conference cannot be held as planned, you will have the option of applying your registration to next year’s event or receiving a full refund (minus credit card fees).
DOOR PRIZES
All exhibitors are reminded to provide a door prize to be given away during the vendor expo. Please keep your door prize at your booth so that you can present it directly to the winner. If no one has claimed your door prize when the expo ends, please leave it at the registration desk along with your business card so that it can be given away during the awards banquet on Thursday evening.
EVENT SUITCASING POLICY
TPTA has a zero-tolerance policy regarding suitcasing. Any TPTA Expo attendee (non-exhibitor) who is observed soliciting business (suitcasing) in the Expo Hall will be asked to forfeit their badge and leave the event immediately.
Violators of this policy will be ejected from the event and charged the single booth rate ($1,000), which must be paid prior to registering as an attendee, vendor or sponsor at any future TPTA events. Attendees can report possible violations to TPTA staff.
Suitcasing is defined as any activity by one who has not registered as a sponsor or vendor (i.e. purchased a booth) designed to solicit or sell products or services to other exhibitors or attendees without authorization by TPTA to engage in such solicitation.